Before you start
- The roster needs to be Published. Drafts can’t be swapped on.
- You need to be signed in to your PlanMyRounds account. If you’ve opened a shared public link, you’ll be prompted to log in first.
Start a swap
1
Open the roster
Find the roster under Duty Plans, or open the public share link your team uses.
2
Find your shift
Locate the shift you want to give up on the calendar.
3
Tap the swap icon
Select the swap icon on your shift assignment. The Swap Duties panel opens, showing your shift date and shift type.
4
Let it find options
PlanMyRounds searches for colleagues who are available and eligible. This takes a couple of seconds.
Choose a swap partner
The panel groups options by colleague. For each colleague you may see:- Swap options — a specific date and shift they’re already working, which you would take in return. These are ranked by best match.
- Transfer option — the colleague takes your shift with nothing in return (single-arrow icon). Appears when they have a free slot on your shift’s date.
- Scheduling fairness — how it affects workload across the team.
- Hours balance — keeping monthly hours roughly even.
- Preference compatibility — respecting shifts-to-avoid and other preferences.
If no colleagues are available, the panel explains why. The most common reasons: every other doctor already has a duty on those dates, or a swap would break a rest rule.