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Last-minute changes happen — a family event, a study commitment, or simply a tough week. Duty swaps in PlanMyRounds let doctors handle these between themselves on a published roster, without waiting for an admin. The scheduling engine checks every swap on the fly, so the roster stays compliant with your rules even when changes happen at speed.

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Two types of changes

Swap

A true exchange — you take your colleague’s shift, they take yours. Shown with a double-arrow icon.

Transfer

You hand off your shift to a colleague who has a free slot and nothing to give in return. Shown with a single-arrow icon.

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When can a doctor swap?

  • The roster must be Published. Draft rosters cannot be swapped on.
  • The doctor must be signed in to their PlanMyRounds account. Public link viewers will be prompted to log in first.
  • The proposed change must not break any scheduling rule — rest hours, back-to-back limits, and so on.

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How the flow works

1

Initiate

A doctor opens the roster and selects the swap icon on their own shift. See Swapping shifts.
2

Choose a partner

PlanMyRounds shows eligible colleagues with valid swap or transfer options, ranked by fairness and fit.
3

Auto-confirm

On confirmation, the engine re-validates the change and applies it immediately. See How swaps are confirmed.
4

Everyone sees the change

Both doctors get notified, and the roster reflects the new assignments for everyone — including public link viewers.

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Swap vs. admin edit

Swaps don’t need admin approval, but admins can always step in and adjust assignments through the Edit Roster view.

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Next steps

Swapping shifts

Step through requesting a swap as a doctor.

How swaps are confirmed

Understand what happens the moment you tap Confirm.