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A roster — also called a Duty Plan in PlanMyRounds — is the schedule that tells your team who is on which shift, on which day. Instead of building one by hand on a spreadsheet, PlanMyRounds uses a scheduling engine to generate a fair, rule-aware plan for you in under a minute.

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What a roster covers

A date range

A week, a month, or any custom range you choose.

Shifts and staffing

The shift types to include and how many doctors each one needs per day.

A team of doctors

The group of doctors who are eligible to be assigned for this period.

Scheduling rules

The work, rest, and fairness rules the engine must respect.

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The roster lifecycle

1

Create

Open the creation wizard and walk through dates, shifts, team, and rules.
2

Generate

The engine runs and produces a Draft roster, usually within a minute.
3

Review and publish

Check coverage and workload, then publish to make it visible to the team.
4

Adjust

Handle real-world changes through manual edits or duty swaps.
Building the same roster every week or month? Auto Duty Planning runs this lifecycle for you on a repeating schedule — notifying staff, collecting availability and leave, and generating the roster automatically.

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How the scheduler thinks

The engine looks for the best possible assignment of doctors to shifts. While generating, it respects:
  • Approved leave and shift-to-avoid preferences
  • Maximum consecutive working days and minimum rest days per week
  • Minimum rest hours between any two shifts
  • Senior-to-junior ratios per shift
  • Each doctor’s experience level (senior or junior)
  • Minimum monthly hours per doctor for fairness
For the full list of rules and how they interact, see Roster constraints.
The scheduler only considers leave entries that are Approved before generation starts. Pending requests are not applied. Approve outstanding leave first so the engine plans around it.

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Roster statuses

For the colour key and other statuses you’ll come across, see Roster and shift statuses.

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Where to find your rosters

Select Duty Plans in the sidebar to see every roster in your organisation. Filter by status, department, or the admin who created them. For other ways to view what’s scheduled, see the Duty Calendar (everyone’s duties for the month, with a day drill-down) and the Duty Dashboard (coverage and workload at a glance).

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Next steps

Create your first roster

Walk through the four-step creation wizard.

Understand the rules

Learn how work, rest, and fairness constraints shape the schedule.

View the Duty Calendar

See every doctor’s duties for the month in one place.

Automate it

Let PlanMyRounds run this lifecycle for you on a repeating schedule.