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Leave management is where your team records when doctors are unavailable, so the scheduler can plan around them. Once a leave request is approved, the doctor is automatically taken out of duty assignments on those dates — no manual edits to the roster needed.

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What you can record

Leave requests

Dates a doctor cannot work — annual leave, sick leave, maternity leave, or any other category your organisation defines.

Shifts to avoid

Soft preferences — dates a doctor would rather not work. The scheduler tries to honour these, but they’re not a hard block.

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How a leave request moves through the system

1

Submit

An admin or a doctor submits a request with the dates, leave type, and shift.
2

Review

The request lands in Leave Applications with a Pending status, waiting for admin review.
3

Decide

An admin approves or rejects the request. Approved dates are immediately excluded from scheduling.
4

Adjust

Plans change. Pending requests can be cancelled; approved ones can be reversed by an admin.

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Leave statuses

Every leave entry sits in one of four statuses:
A leave request only affects scheduling once it’s Approved. Pending and rejected entries are ignored when a roster is generated.

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Who can do what

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Where to find leave features

Leave Applications

Admin view of every leave entry across the team. Filter, review, approve, or reject from here.

My Leaves

A doctor’s personal view of their own leave history and upcoming requests.

Leave Calendar

A month-by-month calendar of everyone’s leave, with filters by department, pod, doctor, and seniority.

Leave Types

The categories your organisation uses to classify time off — set up and managed by admins.

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Next steps

Set up your leave types

Define the categories your team will use — Annual Leave, Sick Leave, and more.

Submit a leave request

Walk through how to add a leave entry as an admin or a doctor.