> ## Documentation Index
> Fetch the complete documentation index at: https://www.planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Members, doctors, and how your team is organised

> Understand the difference between members and doctors in PlanMyRounds, how the two link together, and how admin and member roles fit in.

Every PlanMyRounds account belongs to an **organisation** — your team. It's the group of people who share rosters, manage leave together, and see each other's schedules.

Under the surface, the team is made up of two related but separate things: **members** and **doctors**. Knowing the difference makes everything else easier.

## Members vs. doctors

> **Members**
>
> People with a PlanMyRounds account in your organisation. They log in, view rosters, submit leave, and — if they're admins — run the whole team.

> **Doctors**
>
> The scheduling entities used when generating rosters. Each doctor holds the clinical details the engine needs — department, seniority, hour limits, preferences.

### Why the split exists

A doctor profile can exist **without** a member account — useful for someone who's on your roster but doesn't need to log in. A member account can also exist without being linked to a doctor profile — for example, a scheduling admin who isn't on duty themselves.

When a member **is** linked to a doctor profile, the two work together:

* The doctor can sign in and see their own shifts on the roster.
* They can [submit their own leave](/docs/leave/applying-for-leave) from **My Leaves**.
* They can initiate [duty swaps](/docs/swaps/requesting-a-swap) on published rosters.

Without that link, the admin handles everything on the doctor's behalf.

## Roles

There are two roles, and every member has one of them.

| Role | What they can do |
| - | - |
| **Admin** | Full access. Create and publish rosters, manage leave, invite and remove members, manage doctors and shifts. |
| **Member** | Limited access. View published rosters, view their own leave history, submit leave for themselves, and request swaps. Cannot manage other members or create rosters. |

For the full breakdown, see [Roles and permissions](/docs/team/roles-and-permissions).

## Where to manage your team

> **Settings › Members**
>
> Manage accounts, invite new members, handle pending invitations, and change roles.

> **Doctors**
>
> Manage doctor profiles, set scheduling preferences, link member accounts, and submit leave on someone's behalf.

> **[Settings › Departments](/docs/team/departments)**
>
> Group doctors by clinical or organisational unit.

> **[Settings › Locations](/docs/team/locations)**
>
> Define the sites your organisation runs and assign doctors to them.

> **[Pods](/docs/team/pods)**
>
> Split a large department into smaller sub-groups.

> **[Settings › Staffing Roles](/docs/team/staffing-roles)**
>
> Configure roles beyond the standard Senior/Junior split.

> [!NOTE]
>
> Admins cannot deactivate or delete their own account from within PlanMyRounds. If you need to transfer admin access away from yourself, contact support.

## Next steps

> **[Invite a team member](/docs/team/inviting-a-member)**
>
> Add an admin or a member to your organisation by email or shared link.

> **[Update a doctor's profile](/docs/team/doctor-profiles)**
>
> Keep scheduling preferences and hour limits current so rosters come out clean.


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