> ## Documentation Index
> Fetch the complete documentation index at: https://www.planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Reviewing and publishing a roster

> Review a draft roster, check coverage and workload, and publish it so your team — and anyone with the share link — can see their duties.

A freshly generated roster starts in **Draft** status — only admins can see it. Once you've reviewed and you're happy with the plan, publishing makes it visible to the team and gives you a shareable link.

## Review the draft

Before publishing, take a few minutes to look over the roster:

* **All shifts are covered** on every day.
* **Assignments look reasonable** and no doctor appears overloaded.
* **Leave dates have been respected** — nobody is rostered on an approved leave day.

Use the views at the top of the roster to inspect it from different angles:

| View | What it shows |
| - | - |
| **Calendar** | A familiar grid view with shifts laid out across the date range. |
| **List** | A row-per-shift view, good for scanning quickly. |
| **Workload** | A breakdown of hours and shift counts per doctor — useful for spotting imbalance. |

> [!TIP]
>
> If something looks off, you can [edit the roster](/docs/rosters/editing-a-published-roster) before publishing — no need to regenerate from scratch.

## Publish the roster

When you're satisfied:

**1. Open the action menu**

Select the three-dot action menu at the top of the roster.

**2. Publish**

Select **Publish**. The roster moves to **Published** status.

**3. Team is notified**

All members of your organisation can now see the roster.

> [!NOTE]
>
> Only the admin who created the roster can publish, archive, or change its status.

## Share the public link

Publishing generates a **public link** for the roster. Anyone with this link can view the schedule without signing in — helpful for doctors who don't have a PlanMyRounds account, or for sharing in a group chat.

**1. Open the published roster**

From **Duty Plans**, open the roster you want to share.

**2. Copy the link**

Select the share icon, or pick **Copy Link** from the action menu. The link is copied to your clipboard.

**3. Share it**

Paste it into email, WhatsApp, Slack — wherever your team talks.

> [!TIP]
>
> Doctors who open the public link and **sign in** with their PlanMyRounds account can initiate [swap requests](/docs/swaps/requesting-a-swap) directly from the shared view.

## Next steps

> **[Edit a published roster](/docs/rosters/editing-a-published-roster)**
>
> Handle sick calls and last-minute changes after publishing.

> **[How duty swaps work](/docs/swaps/overview)**
>
> Let doctors swap shifts directly without going through an admin.


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