> ## Documentation Index
> Fetch the complete documentation index at: https://www.planmyrounds.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Cancelling a leave request

> Withdraw a pending leave request or shift-to-avoid entry in PlanMyRounds before it's reviewed, and learn what happens when an approved leave is cancelled.

Plans change. If a leave request hasn't been reviewed yet, it can be cancelled — either by the doctor who submitted it or by an admin.

## When can a leave be cancelled?

Only entries in **Pending** status can be cancelled.

* Approved or rejected entries can't be cancelled — an admin can [change the status](/docs/leave/approval-workflow#change-a-decision-later) instead.
* Admins can cancel any pending entry across the team.
* Doctors with linked accounts can cancel **their own** pending requests from **My Leaves**.

## Cancel a pending request

**1. Find the entry**

Open the leave entry you want to cancel — from the doctor's profile, **Leave Applications**, or **My Leaves**.

**2. Open the action menu**

Select the three-dot menu next to the pending entry.

**3. Choose Cancel**

Select **Cancel Leave** — or **Cancel Excluded Shift** if it's a shift-to-avoid entry.

**4. Review and add a comment (optional)**

Check the details shown in the confirmation panel. Add a short note if you want to explain why.

**5. Confirm**

Select **Cancel Leave** to confirm. The entry moves to **Removed** status and is no longer considered when generating rosters.

> [!WARNING]
>
> Cancellation cannot be undone. Once an entry is marked as **Removed**, it can't be restored. If the doctor still needs leave on those dates, submit a new request.

## Cancelling from My Leaves

If you're a doctor with a linked account, open **My Leaves** from the sidebar to see only your own entries. Find the pending entry and follow the same steps above.

## Next steps

> **[Submit a new leave request](/docs/leave/applying-for-leave)**
>
> Replace a cancelled entry with a fresh request.

> **[View the leave calendar](/docs/leave/calendar)**
>
> See approved and pending leave across the team in one view.


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